Writing a Letter:-
There are different types of a letter categories belong and used in different scenario like Exam, Office, Leave and more. Let’s know how to write any sorts of letter in proper format from start to end. Follow some steps that will show formal letter format. One another format of letter is an informal letter is easier.
- Firstly leave a single line and begin the letter. In the body of your letter, write your words into paragraphs. Your each thought must be start in a new paragraph.
- Leave one of your final lines to include a complimentary close. The closing can be used like sincerely, with appreciation, Thank you, Regards, yours truly, respectfully yours, yours truly, or gratefully and end must with a comma.
- Skip three lines and type your full name. You can also include your title on the next line.
- Skip one more line and type enclosure If there’s more than one attachment, indicate how many there are in parentheses.
- After closing the letter, you can provide your closing signature at the end of the document.
Rules for writing Informal letters:
- Need to write your full name and address in an informal letter.
- Always keep your letter in small paragraphs.
- Keep your writing simple and understandable.
- Use good words especially if you are writing an apology letter or a letter to express your condolences in case of any sad happening.
- Close the letter with phrases likes yours affectionately/with love/All the best/Take care’ etc
Rules for writing Formal letters:
- You need to write your full name, address and date before you begin the letter
- Address the person you are writing the letter to with correct name and designation.
- It is always advisable to start the letter with ‘Respected Sir/Madam’ or ‘Dear Sir/Madam’ and then mention the name and the address.
- Before beginning to write the letter you must state the purpose of the letter in one line titled ‘Subject’.
- Your letter should be very crisp giving out only that information which is required.
Official letters are often:
- Always typed and never be handwritten
- Following correct, good grammar and English rules
- Including short and perfect sentences
- Using authentic professional structure
- Less professional and more casual language